United Technologies Corporation Admin, New Equipment in Los Angeles, California

Job ID: 69233BR

City: Los Angeles

State: California

Country: United States

Category: Administrative Support

Job Type: Full Time

Description:

Otis Elevator Company seeks a qualified Coordinator based in Los Angeles, CA. The successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

RESPONSIBILITIES:

  • Originate and maintain all construction folders and correspondence files

  • Create Superintendent files

  • Create project binders

  • Order field uniforms

  • Process city and state invoices

  • Issue small purchase orders

  • Initiate all change orders, maintain tracking log though completion

  • Create invoices for all New Equipment projects from materials through retention, including change orders.

  • Process project partnering handbooks for handover of completed jobs to maintenance department: Field Test and Data Reports, enter Pulse Units information, file documents in the Street File

  • Create Street Files for new units, update street files for modernized units

  • Update mainframe with information from modernizations

  • Purge completed jobs per document retention policy and create construction files for archiving

Other administrative duties may include the following, as needed:

  • Answering phones

  • Filing and departmental organization

  • Provide administrative support to branch sales and operations staff, as requested

  • Print and distribute monthly reports to branch management team members

Qualification:

  • Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (LINX, mainframe, JDE, for example).

  • The ideal candidate will have exceptional written and verbal communication skills, be detailed oriented, and organized

  • Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.

  • Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information

Education:

  • Bachelor’s Degree preferred

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Qualification:

  • Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (LINX, mainframe, JDE, for example).

  • The ideal candidate will have exceptional written and verbal communication skills, be detailed oriented, and organized

  • Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.

  • Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.