United Technologies Corporation Project Administrator in Minneapolis, Minnesota

Job ID: 66318BR

City: Minneapolis

State: Minnesota

Country: United States

Category: Marketing, Corporate Careers

Job Type: Full Time

Description:

Det-Tronics is a $150M technologically innovative, projects-based global P&L protecting customers in many challenging environments with high end flame and gas detection products and systems. Det-Tronics is a part of the Fire Security Products business and has a global footprint with manufacturing sites in the U.S. and sales presence in all key geographies.

UTC Climate, Controls & Security is a leading provider of heating, ventilating, air conditioning and refrigeration systems, building controls and automation, and fire and security systems leading to safer, smarter, sustainable and high-performance buildings. UTC Climate, Controls & Security is a unit of United Technologies Corp., a leading provider to the aerospace and building systems industries worldwide.

Det-Tronics is searching for a Project Administrator. This position is responsible for the project support of customized fire and gas system products. Project Administrators (PA) work in tandem with project managers performing project administrative duties to support the completion of projects. This role will participate during all phases of the project management process.

JOB RESPONSIBILITIES:

  • Review/confirm project file handover on network drive to the Project Manager

  • Coordinate and document internal and external meetings from Kickoff / Launch through final post mortem.

  • Coordinate with the project manager data entry done by Customer Service; this includes initial order set-up, line additions / modifications, and closure

  • Set-up, coordinate, and host inspections; this includes follow-up on inspection documentation

  • Coordinate shipping; this includes packing, crating, marking, shipment documents, and freight forwarding coordination. This will often times include outside vendor coordination for crating, marking, and collection of the shipment

  • Monitor material / Device orders with planner / buyers for release to manufacturing, ordering, availability, and shipping

  • Coordinate / create and monitor the document creation, submittal, and approval process

  • Proactive customer communication on project status, possible delays, or challenges

  • Assist finance with customer contact for invoicing and payments / collection challenges

  • Provide minimum of monthly review per project with Project Manager; this includes: Project schedule, assigned tasks, processing status, dashboard review / updates, etc

  • Timely communication with master scheduler for any order additions / changes

ADDITIONAL JOB RESPONSIBILITIES:

  • Provide local processing for projects managed by overseas/remote office Project Managers

  • Establish project account numbers which include: Business Unit # (BU), Sales Order # (SO), and Work Order # (WO)

  • Create/maintain/archive the project controlled documentation soft/hard files

  • Provide support to distribute and control project controlled documentation releases

  • Provide support for other projects as assigned and as personal workload allows

Qualification:

  • Experience with MS Office, Adobe Pro, ERP systems and scheduling software

  • Solid organizational and time management skills

  • Ability to work independently with minimal direction

  • Capability to adapt to changing directions in a fast paced environment

  • Strong aptitude for multi-tasking with attention to detail

  • Proficient written and verbal communication skills

  • Cooperative team player

  • Ability to work overtime and weekends if needed

  • Experience in manufacturing environment a plus

Education:

  • Two year degree in business or technical field, and/or equivalent experience in project management/support

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Qualification:

  • Experience with MS Office, Adobe Pro, ERP systems and scheduling software

  • Solid organizational and time management skills

  • Ability to work independently with minimal direction

  • Capability to adapt to changing directions in a fast paced environment

  • Strong aptitude for multi-tasking with attention to detail

  • Proficient written and verbal communication skills

  • Cooperative team player

  • Ability to work overtime and weekends if needed

  • Experience in manufacturing environment a plus

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.